A Complete Guide to Hiring Virtual Assistants

Hiring a virtual assistant is something that changes you from a solopreneur to a business owner. Business owners don’t do everything on their own and instead, they hire people to work for them. Not having people to do things for you means you are wasting a lot of your precious time on things that you can outsource to someone for better results and lower cost. Let’ s see how investing in virtual assistant services is a smart decision for entrepreneurs.

Why Hire Virtual Assistants

  • No Need for Physical Office

When hiring a virtual assistant for your jobs, you don’t need to acquire office space and can deal with the assistant from the place you love to work.

  • Saves Money

A virtual assistant costs much lower than hiring somebody as an in-house employee. Here, you pay only for the hours they spend working on your tasks.

  • No Limits to Hiring Zone

You can choose people to work for you from any location. You don’t need to limit your search to just local areas and can get your work done from any geographic location.

  • Saves You from Burning Out

Many entrepreneurs choose to do everything themselves but later encounter lack of concentration, delay in the accomplishment of tasks, and no time for personal life. In such a situation, virtual assistance comes as a big relief.

  • Availability of More Time for Core Business Operations

With the time you save by outsourcing jobs, you can put more focus on the areas of strengths and tasks that require higher attention.

Tasks That You can Outsource to Virtual Assistants

1. Data Entry Services

2. E-mail & Live Chat Management

3. Administration

4. Bookkeeping

5. Personal Assistance

6. Social Media Management & Marketing

7. Web Design & Development

8. SEO & Digital Marketing

The above-mentioned jobs are the ones that are generally outsourced for virtual assistance. However, it’s not restricted to them only, there are many other tasks that can be delegated to virtual assistants.

The Process of Hiring Virtual Assistants

Hiring Virtual Assistants

Here are the steps involved in an ideal procedure of hiring a person for virtual assistance.

  • 1. Identify Tasks

First of all, make a list of all the tasks you want to hire an assistant for. It should include the tasks that you can’t do, you don’t want to do, or you shouldn’t do even if you enjoy doing them.

  • 2. Write a Job Description

A good job description includes the following pieces of information-

I.) A detailed description of your business

II.) Qualification, skills, and experience required

III.) Duties and responsibilities to be carried out

IV.) Applications, tools, etc. to be used

V.) Estimated work hours per week

  • 3. Publish Job Description

Post your job description to online platforms and begin receiving job applications. You can find many such platforms by researching online.

  • 4. Schedule Interviews

Go through the applications you receive and pick the top 5-8 applicants for interview. Having an interview in person is the best thing but in case that’s not possible, you can arrange a video interview via video call or Skype.

  • 5. Hire the Best Candidate on Trial Basis

Sometimes people who do good at interviews are not so good at working practically. Hence, at first, the job engagement should be on a trial basis. If you find them perfect for the job, you can continue with them.


Published by

Kabindra Sharma

Kabindra Sharma started his journey in the digital marketing world at the age of 20. He grabbed deep knowledge of the industry and earned multiple awards. Saivion India was founded by him to provide the best marketing solution to struggling businesses with a goal to help them achieve higher sales and conversions. Saivion India don't give fluff or “high-level” advice. They just give insanely actionable plan that works.